Title: Applied Complexity Assistant
Reports to: Director of the Applied Complexity Network
Category: Full-time, Non-exempt (37.5 hours per week)
Compensation: Commensurate with experience

Posted December 13, 2018

 

About the Position

The Santa Fe Institute is looking for a tech-savvy assistant to support our high-energy Applied Complexity team. The Applied Complexity group is responsible for disseminating SFI's insights beyond academia. Towards this end, we collaborate with government agencies, businesses, donors, NGOs, and other nonprofits. The successful candidate will have a strong technical acumen and the ability to work in a fast-paced environment with strong attention to detail. There will never be a dull moment.

 

The ideal candidate will be:

  • capable of juggling multiple projects and effectively prioritize amid interruptions and shifting deadlines.

  • superbly accurate and have a strong attention to detail.

  • enthusiastic about the challenge of creatively tackling novel problems.

  • able to manage their own workload and take initiative.

  • flexible and adaptable to changing needs on a daily basis.

  • a good written and oral communicator.

  • technologically confident, with a demonstrable ability to quickly learn and effectively use software packages and database applications (e.g. Salesforce, Slack, Box, Evernote, Website CMS, etc.).

  • outgoing and enthusiastic — a team player with a sense of humor.

  • able to handle sensitive and confidential information and possess good judgement.

  • sensitive to cultural diversity.

  • able to work effectively with a wide range of constituencies that are culturally, socio-economically, ideologically, and politically diverse.

  • able to lift and carry up to 20 pounds.

 

Primary job responsibilities include:

  • Events: communicate logistical information to attendees and speakers; provide answers to general event questions; provide logistical support for local and out-of-state meetings, including booking venues and vendors; process speaker reimbursements; manage digital registration forms; and process incoming registrations.

  • Data Organization: enter and update member information; create and pull existing reports from web-based systems; and create and maintain processes for internal record-keeping using web-based systems (e.g. Box, Evernote, Salesforce).

  • Web: update and maintain Applied Complexity Network webpage, event wiki, and YouTube page.

  • Design and Editing: work with in-house designer to help edit event materials, brochures, and other formal communication materials using InDesign, Photoshop, and MailChimp.

  • Communications: act as the first point of contact with the public, routing requests for more information appropriately.

  • Finance: route and code invoices; create, send, and track reimbursements; and acknowledge a subset of donations on a weekly basis through a report generated in Salesforce.

  • General Administrative: create sales packets; help draft and print event documents and name tags; ship materials to event locations; and miscellaneous errands (mileage reimbursed).

 

To apply:

Email the below application materials as three separate PDF files to employ@santafe.edu.

Please note in the email subject line that you are responding to the “Applied Complexity Assistant Position."

  1. Letter of interest
  2. Resume
  3. List of three professional references*

 

*Please note that references will not be called until a candidate has been selected.

 

*Applications will be accepted until the position has been filled.*

The Santa Fe Institute is an Equal Opportunity Employer. We actively seek and encourage applications from minorities, women, and people with disabilities.